Executive Assistant

Executive Assistant

Description

Executive Assistant –Maternity Leave Contract
  
This publicly listed civil infrastructure company has a large, specialised fleet—including excavators, dozers, dump trucks, and loaders—and a strong track record delivering major public and private projects across roads, rail, defence, justice, ports, and energy.
  
They're looking for an experienced Executive Assistant to cover a maternity leave contract, supporting the General Manager of the plant division.
  
This is a part-time role for approximately 10 months, Monday to Friday, 9:00am–3:00pm (some flexibility on hours), based on-site in South Melbourne with no work-from-home arrangements.
  
About the Role:
  
You'll be the GM's right hand—managing diaries and correspondence, coordinating meetings and travel, preparing documents and reports, and keeping the day-to-day running smoothly, with efficiency, discretion, and professionalism.
  
What We're Looking For:
  
A proactive, highly organised EA who's adaptable and comfortable managing competing priorities—someone who finds their own work rather than waiting to be told what to do.

• Minimum 3–4 years' experience as an Executive Assistant or in a similar support role, ideally within civil construction, infrastructure, or engineering.
• Microsoft Office 365 (Word, Excel, PowerPoint, Outlook).
• Experience with Claude (AI assistant).

Where This Could Lead:
  
No guarantees, but this is a growing business making regular acquisitions, so there's a reasonable chance of a permanent role opening up elsewhere by the time the contract ends.
  
There's also the possibility of an ongoing part-time/job-share arrangement with the current incumbent when she returns, currently expected around October 2027.
  
The Benefits

• Salary approx. $95,000 + super (full-time equivalent), prorated for part-time hours.
• Based in South Melbourne, with a car park available for the duration of the contract.

For a confidential discussion, call Amanda Frey on 0418 118 185.